A parent calls on Sunday night: their usual care has fallen through and they need you tomorrow. It's tempting to say yes and sort the paperwork later. Before the child arrives, though, you still need the same information as for any other child, because the EYFS doesn't relax for a one-off day.
What you need first
- The child's details, including allergies, health needs and medicines.
- Emergency contacts and who can collect.
- Consents for emergency treatment, and anything else you'll do that day, such as outings.
- Space in your ratios on that day, including your own children.
- What it costs and when it's paid.
A short contract for occasional care covers the terms. The family form collects the rest, and parents can fill it in on their phone in about ten minutes, the evening before.
Charging for ad hoc days
Most childminders charge ad hoc days at their normal rate or a little above, paid in advance or on the day. Say whether a cancelled booking is charged, and how much notice cancels it for free.
Keeping it fair to your regular families
Only take an ad hoc booking when you have a place free, and make sure it doesn't change the care your regular families are paying for.
Questions people ask
Can a childminder take a child for one day without a contract? You must still have the child's information and consents in writing before they're in your care. A short written agreement for the day protects you both.
Does GoChildmind cover ad hoc bookings? Not as a separate option yet. You can set up a child with the days they're booked, and the family form works the same way for a one-off day.